Commercial drivers have a lot on their minds.
From conducting thorough pre-trip inspections to managing hours-of-service limitations to having the right paperwork to responding to unpredictable weather, there’s a lot to juggle. Failing to get it all right can have dire consequences.
Preparation is key to ensuring safe, efficient and uneventful short- and long-haul trips. Proper planning can make a significant difference, not only in meeting delivery schedules but also in maintaining vehicle condition, staying compliant with regulations, and protecting a driver’s health and well-being.
It's important to pay particular attention to four areas when developing a fleet-wide or driver-specific preparation process.
1. Pre-trip vehicle inspections
In their 2024 international roadcheck, the Commercial Vehicle Safety Alliance (CVSA) put 23% of commercial vehicles out of service for infractions that could have been prevented with a proper pre-trip vehicle inspection.
Top 5 overall vehicle violations
- Defective service brakes (25%)
- Tires (21%)
- Other brake violations (18%)
- Lights (12%)
- Cargo securement (10%)
It’s likely that if the Canadian commercial drivers who were inspected during the blitz had followed the requirements of the National Safety Code (Schedule 13) for their type of vehicle there would have been fewer of these infractions.
The importance of pre-trip trucking inspections cannot be overstated. A few ways to make sure they’re thoroughly conducted include:
- Paying drivers for the full 45 minutes to 1 hour that it takes to make sure their truck is safe to drive on the road
- Providing drivers with a handbook that includes trucking policies and procedures and outlines drivers’ inspection responsibilities
- Ensuring a comprehensive pre-trip inspection is part of the initial road evaluation during the hiring stage and have the driver perform a proper airbrake pre-trip inspection (out-of-service air brakes is a common violation)
- Ensure drivers have the proper pre-trip schedule in hand when conducting a pre-trip
- Provide training, even to the more skilled or veteran drivers
2. Proper paperwork
Some embarrassing figures for Canada came out of the CVSA’s 2024 international roadcheck. It revealed that many commercial drivers have improper or forgotten paperwork.
Top 4 driver out-of-service violations in Canada
- No commercial driver’s licence (24%)
- False logs (14%)
- Licence restriction (13%)
- Expired licence (9%)
These infractions are entirely preventable. Fleet managers may consider developing checklists for drivers to ensure they have the right paperwork and certifications.
Some common documents to ensure are on board for every trip include up-to-date and appropriate verification of:
- Running authorities
- Vehicle ownership, insurance
- Valid driver’s licence
- Completed Daily Vehicle Inspection Report
- Load security (See NSC Standard 10)
- Certifications for specialized loads
- Annual Safety stickers and documents
- If crossing the border:
- Passport
- Bill of lading that complies with the Transportation of Dangerous Goods, if applicable
- ACE manifest
3. Personal items and supplies
All commercial drivers should have a go-bag of personal supplies appropriate for their journey. A well-stocked bag is peace of mind for drivers during long hauls, unexpected breakdowns or emergencies. It allows them to focus on the road and deliver on schedule without unnecessary stress.
Items to have on hand include:
- Work boots, safety vest, work gloves
- An ample supply of food and water
- Bathroom and personal hygiene supplies
- Phone charger
- Medications
- Debit/credit card
- Change of clothes
- Emergency kit
- Flashlight
4. A route and weather plan
Route planning and checking the weather before a haul are vital steps for commercial drivers to ensure a safe, efficient and timely journey. Many long-time drivers skip this step because the route may be routine or they’re not in the habit of pre-planning.
However, looking at traffic and road conditions in advance allows drivers to avoid unexpected road closures, construction zones or other hazards that could disrupt their schedule. It can also allow them to identify good places to stop for fuel and mandatory rest periods and ensure they take routes that are safe and don’t expose them to high jacking or cargo theft.
By checking the weather forecast, drivers can anticipate and prepare for conditions like rain, snow, fog or high winds, which can make roads hazardous and require adjustments to speed and driving style. Planning with weather in mind also helps drivers identify safe areas to stop if conditions worsen, minimizing risks and delays.
With a well-planned route and an understanding of potential weather challenges, drivers can confidently and safely complete their hauls while keeping timelines on track.
By taking proactive steps before setting out, drivers and fleet managers can work together to prevent costly delays and create safer, more productive journeys for all.
Want to develop resources for your drivers?
Aviva Risk Management Fleet Safety can help. We have the tools and knowledge to help prepare your team. Feel free to reach out to Aviva’s Commercial Fleet Consultants. We’re here for you.
As a customer, you can also benefit from the expertise of our Aviva Commercial Auto Underwriters by contacting an Aviva broker.
Visit our website for more information and articles.
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